MedPsy Foundation · EDRPOU 45616053
Due Diligence
The documents a funder, auditor or institutional partner needs to verify who we are, how we are governed, and how money is controlled.
MedPsy Foundation is the NGO for the Development of Medicine and Psychosocial Support, registered in Kyiv in May 2024, EDRPOU 45616053. The documents below are annexes to the MedPsy Organizational Manual, April 2026, version 3.0, and are held together as a due diligence set.
MedPsy registration
State registration of the non-governmental organization in Ukraine, confirming legal identity and the EDRPOU code 45616053.
Extract from the Register of Non-Profits
The official extract confirming non-profit status, which determines tax treatment and eligibility to receive grant funding.
Governance terms of reference
Governance composition, meeting cadence, decision rights, and oversight of management. Available upon request.
Separation of MedPsy and Expio activities
The boundary between the two organizations: which activities, personnel, costs and records belong to each, and how that separation is maintained in practice.
MedPsy and Expio memorandum of understanding
The agreement governing care delivery and partner governance. What each side provides, how patients are referred and treated, and how invoicing and reporting work.
Conflict of Interest Policy
Duty of disclosure at governance level, the recusal procedure, annual declarations, and how a declared interest is recorded and resolved.
Risk Matrix
Identified organizational risks with likelihood, impact, the controls already in place, and the person accountable for each.
Internal controls and segregation of duties
Who may initiate, approve, execute and record a transaction, and the separation between those roles that prevents any one person controlling a payment from end to end.
Finance and Procurement Manual
Financial controls end to end: budgeting and budget holders, authority thresholds, banking and cash handling, procurement and competitive bidding, donor fund management and restricted fund tracking, reporting and close.
Audit Checklist
The documentation and reconciliations held ready for an external auditor, a donor verification or a grant review, with the responsible person and retention period for each item.
Safeguarding and PSEA Declaration
Zero tolerance for sexual exploitation, abuse and harassment. The standard every employee, consultant and volunteer signs, with the channels for reporting a concern.
Conflict of Interest Policy (personnel)
The same disclosure duty applied to staff, consultants and volunteers, covering outside employment, related-party procurement and personal relationships in a reporting line.
Salary Scale and Remuneration Framework
Grade structure and salary bands, how a position is placed in a grade, and how pay is set and documented, supported by external benchmark data.
Ethical approval
Ethics committee approval for the research programme. Every protocol is reviewed and approved in Ukraine before enrollment begins.
Approved. Available upon request.
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